Pursuant to articles 13 and 14 of the European Regulation 2016/679 (GDPR) below we have provided the information that allows the data subject to know and understand the data identifying the data controller as well as the purposes of use and the methods of processing of the data. The aim is to guarantee maximum transparency regarding the processing of personal data with regard to the services provided by Meet Digital Communication S.r.l. Impresa Sociale (hereinafter “Meet”) in existing or future contracts and to the publication or reproduction of the aforesaid data.
The data controller is the company Meet Digital Communication S.r.l. Impresa Sociale, having registered office in Viale Vittorio Veneto 2, 20124 – Milan, Tax ID/VAT number 07109390968, represented by its interim legal representative Ms. Maria Grazia Mattei.
The data may be processed by subjects qualified as External Processors that operate under the direct authority of the Data Controller (employees and/or collaborators, in various capacities).
OBJECT OF THE PROCESSING
The data provided and processed by Meet is intended to include common and personal data. The data are processed in compliance with the obligations of fairness, lawfulness and transparency in accordance with applicable law, protecting the privacy and rights of the parties. The provision of the requested data is mandatory, in accordance with the applicable laws and regulations in force and their non-provision could compromise access to the requested services, such as for example the lack of communication and information on events organized by Meet.
PURPOSE OF DATA PROCESSING
Data provided by individuals will also be processed for the following purposes:
- registration in the MEET program and its events, Meet the Media Guru, the latter being a programme of meetings with leading international figures in digital culture, a point of reference for the debate and dissemination of digital issues (communication, design, art , cinema, science, economics and new networking practices);
- enrolment and participation in Meet’s activities, initiatives reserved to participants (companies or individuals) and development of integrated communication projects “above and below the line”;
- enrolment in the Meet project aimed at the participation of private companies in the design and organization of events, planning and implementation of integrated communication featuring a high level of digital innovation, consultancy activities and training courses;
- the use and management of contents (documents, information, images, etc.) for all purposes related to the programme that users voluntarily decide to upload on the site www.meetthemediaguru.org to participate in the programme itself and the online and offline initiatives designed and organised by MEET;
- the data provided by users can be used for organising events, either organised by MEET or organised with the help of a specially appointed external processor. In any case, the use of personal data (including photographs or videos that include their own image) that may jeopardise the personal dignity and the propriety of the data subject is not allowed;
- as for the events organised by Meet, either alone or in collaboration with one or more partners, only by registering to these events (with specific forms) the user will authorize the use, reproduction, publication of photos and/or videos that include their own image. In any case, the use of the above data is forbidden if the personal dignity and reputation of the person participating in the event may be harmed by that;
- Mail marketing activities;
- Sending and signing up for the newsletter: this is carried out through the use of a double-opt-in procedure. In any case, for the sending of newsletters, the legal notes and the address of the company that will process the data will be specified and a link will also be inserted that will allow each user to cancel the subscription to the newsletter at any time;
- should there be minors participating to the event, it is necessary that the parents or in any case the subjects exercising parental responsibility (such as guardians), shall sign a further authorisation documentabout the use and reproduction/publication of photos and/or videos that include the images of the children.
- Profiling through the CRM eventually owned by an external manager specifically appointed by the data controller.
- I hereby authorise the processing of my image for photographic and/or audiovisual purposes and the subsequent promotion of the event or related initiatives also through the website and social media of the data controller.df
- MEET has video surveillance cameras which record for security and asset protection purposes only. The recordings are kept for the time strictly necessary and may be viewed by the competent authorities.
PLACE OF PROCESSING
The processing is carried out at the workplace of Meet Digital Communication S.r.l. Impresa Sociale inViale Vittorio Veneto 2, 20124 – Milan, as well as on a digital platform. However, it should be noted that part of the data processing and storage might be done using servers located outside the European Union.
DATA PROCESSING MODES
The processing is carried out in an automated and/or manual form and/or with electronic tools, thus also through physical or magnetic media and tools, in any case fully automated.
Personal data will be stored both in a physical archive and in the company’s electronic database for the purposes indicated in compliance with the provisions of art. 32 of the GDPR 2016/679 concerning security measures, by persons specifically appointed and in compliance with the provisions of art. 29 GDPR 2016/679.
Please note that, in compliance with the principles of lawfulness, purpose limitation and data minimization, pursuant to art. 5 GDPR 2016/679, subject to free and explicit consent of the subject, personal data will be kept for the period of time strictly necessary for the achievement of the purposes for which they are collected and processed.
SCOPE OF COMMUNICATION AND DIFFUSION
We hereby inform you that the collected data will never be disseminated and will not be communicated without the explicit consent of the data subject, except for the necessary communications that may involve the transfer of data to qualified subjects, such as external data processors working under the direct authority of the Data Controller, employees and/or collaborators in various capacities, consultants or other subjects. In addition to that the data will be communicated, regardless of the data subject’s consent, for the fulfilment of legal obligations, including by way of example tax requirements and safety at work legislation.
RIGHTS OF THE DATA SUBJECT
The data subject may exercise at any time, pursuant to articles 15 to 22 of EU Regulation no. 2016/679, the right to:
- a) obtain confirmation of the existence of any personal data regarding them;
- b) obtain information on the purposes of the processing, the categories of personal data, recipients or categories of recipients to whom the personal data have been or will be communicated and, whenever possible, the storage time (right of access by the data subject);
- c) obtain data correction and deletion (right of rectification);
- d) obtain restriction of processing;
- e) obtain data portability, i.e. receive data from the data controller, in a structured format, commonly used and readable by an automatic device, and transmit them to another data controller without impediments (includes the right to obtain notification from the data controller in cases of rectification, cancellation of personal data or cancellation of the same);
- f) object to processing at any time (right to objection);
- g) revoke the consent at any time without prejudice to the lawfulness of the processing based on the consent given prior to the revocation (right of revocation);
- h) request the cancellation of their data as compatible with the regulatory requirements of the owner (right to be forgotten);
- file a complaint to a supervisory authority.
Finally, it should be noted that the data subject has the right to file a complaint with the Data Protection Authority, based in Rome, via Monte Citorio 121 (tel. +39 06696771), following the procedures and indications published on the Authority’s website www.garanteprivacy.it.
We inform you that the exercise of the rights of the data subject, referred to in the aforesaid articles, such as the right of cancellation or objection are subject to the limits set by the relevant regulations (Council of Ministries Presidency Decree of February 22, 2016 art. 56,57 and Decree of October 24, 2014, art. 7) regarding the obligations to keep personal data.
Their rights can be exercised with a written request sent to Meet Digital Communication S.r.l. Impresa Sociale, address Viale Vittorio Veneto 2, 20124 – Milan, or by e-mail to the e-mail address email@example.com or to the certified e-mail (PEC) address: firstname.lastname@example.org
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